Administrative Assistant AT D.S. CONSTRUCTION LIMITED Accra

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The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

  1. Handle and coordinate active calendars •
  2. Schedule and confirm meetings •
  3. Ensure file organization based on office protocol •
  4. Provide ad hoc support around the office as needed •
  5. Ordering office supplies and researching new deals and suppliers •
  6. Act as the point of contact for internal and external clients •
  7. Writing and distributing email, correspondence memos, letters, presentations, and forms •
  8. Assisting in the preparation of regularly scheduled reports •
  9. Assisting in the update and maintenance of office policies and procedures •
  10. Maintain polite and professional communication via phone, e-mail, and mail. •
  11. Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption •
  12. Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported •
  13. Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Director for immediate remediation •
  14. Soliciting for Pro-forma invoices or quotations from potential suppliers •
  15. Raising of a purchase order with all supporting documents attached for relevant approvals

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