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The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities

1. Handle and coordinate active calendars •
2. Schedule and confirm meetings •
3. Ensure file organization based on office protocol •
4. Provide ad hoc support around the office as needed •
5. Ordering office supplies and researching new deals and suppliers •
6. Act as the point of contact for internal and external clients •
7. Writing and distributing email, correspondence memos, letters, presentations, and forms •
8. Assisting in the preparation of regularly scheduled reports •
9. Assisting in the update and maintenance of office policies and procedures •
10. Maintain polite and professional communication via phone, e-mail, and mail. •
11. Ensure vehicle logbooks are maintained in all the vehicles and that they are properly filled by the drivers and do a monthly analysis of vehicle usage and fuel consumption for reasonability of usage and fuel consumption •
12. Work with the drivers to ensure that vehicle maintenance, insurance, and roadworthy certificates are timely done, and that all incidence are timely reported •
13. Report any incidence of health and security concerns on the office premises eg, access to the building, theft, fire risk, pollution, etc. to the Director for immediate remediation •
14. Soliciting for Pro-forma invoices or quotations from potential suppliers •
15. Raising of a purchase order with all supporting documents attached for relevant approvals