CLOSING DATE: 25th November, 2024
JOB TYPE: Full-Time
Below are the requirements all applicants to consider before applying:
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done while exercising good judgment
- Ability to engage effectively with partners & stakeholders
- Ability to identify, prioritize & mitigate risks
- Ability to make decisions that align with strategy, vision, and mission
- Ability to provide budgetary support for teams
Financial Reporting and Analysis
- Ability to evaluate financial data
- Ability to manage multiple stakeholders
Brand & Quality Management
- Ability to strengthen UNDP’s identity and brand
- Secondary Education, preferably with specialized certification and/or training in Accounting and Finance
- University degree in Business or Public Administration with relevant experience of at least two (3) years will be given due consideration
- Minimum 6 years of proven professional experience with Secondary Education, or 3 years of experience with a Bachelor’s Degree in financial resources management, budget management or administrative support functions.
- Demonstrated exposure to project management, preferably in the area of environment and climate.
- Experience in ATLAS project management system is an asset.
- Fluency in written and spoken English
- Proficiency in Microsoft Office (Word, PowerPoint, Excel Outlook, etc)
- Working knowledge of other UN languages is desirable
- Non-Smoking environment
- Provision of project administrative and financial support services
- Provision of project technical support
Under the direct supervision of head of the Democratic Governance and Peace building cluster, the incumbent will be responsible for, but not limited to, the following duties:
Administrative and Financial Support (75%)
- Prepare all payment requests, financial record-keeping and preparation of financial reports required in line with both the National Implementation and Direct Implementation financial rules and procedures.
- Responsible for ATLAS-related transactions, e.g. keep track and update Risk Management Module and issues log;
- Maintain the budget and expenditure of projects within a portfolio, including formulation, revisions, and record keeping in ATLAS, monthly status reports, and reporting and liaising with the UNDP on budget matters.
- Support preparation of background information for project implementation, work plans and budget;
- Keep records and files of financial and technical documentation and reports; Draft the cluster’s Annual Procurement Plan and monitor to ensure implementation of the plan in accordance with UNDP’s policies/procedures;
- Support the purchase of goods and services and following up on issuance of contracts and payments.
- Liaise on the conduct of project audit and ensure access by auditors to project documentation, personnel, and institutions involved in the project
- Assist in the organization of in-country events (meetings, seminars, workshops, trainings etc), ensuring logistical arrangements.
- Prepare internal and external travel arrangements for personnel.
- Take record of meetings and draft correspondence as required.
- Assist project partners with processes for the advancement and retirement of funds
- Undertake other duties per the requirements of the portfolio.
Technical Support (25%)
- Draft Terms of Reference/Concept Notes for projects within the Portfolio.
- Support in drafting/reviewing Project Reports in line with UNDP’s corporate procedures.
- Assist drafting of Annual Work Plans and Budgets for projects within the Portfolio.
Impact of Results
The key results have an impact on the execution of the CO project support services management in terms of quality and accuracy of work completed. Accurate data entry, presentation of information and client-oriented approach enhances UNDP capability in provision of project support services
METHOD OF APPLICATION